Absentia
Annual leave software for teams that need policy flexibility
Absentia is for companies whose staff don't all work under the same contract. Mix days and hours based contracts, give each person their own leave year dates, and accrue leave against the individual. Our annual leave software is for those that need policy flexibility.
Your employees can book their own leave, view their remaining allowance, and check their team calendar. No more back-and-forth emails with annual leave queries.
Here's how it works...
Employee books leave
Employees record their holidays and absences by using the simple online booking page, specifying the absence duration and type.
Holidays are automatically deducted from the employee's annual allowance by taking into account their work schedule.
Their manager approves the request (optional)
The employee's manager will recieve a notification to approve or deny the holiday request, leaving a clear audit trail.
Employees can be set as their own manager for auto-approval of any absences they book, bypassing the approvals system.
Absences are visible to the team
Employees can view planned holidays and absences using the handy online calendars. The improved visibility of absences helps teams plan their personal holidays and team activities.
Sync with calendar
View absences in your calendar by connecting your Outlook, Gmail, or any calendar software to Absentia using an ical link.
Privacy mode
Restrict employees to viewing only their annual leave if required.
Plus lots more...
Departments
Organise your staff by department using the natural hierachy of your organisation. Departments help keep the calendars granular and setup clear seperation for manager approvals.
Add as many departments as you want or stick to using just one, depending on the size of your company.
Work schedules
Set an individual's working days for smart automatic deduction calculations when booking leave. Non-working days are helpfuly highlighted for each member in the calendars.
Days or Hours
Track absences and allowances in days or hours on an individual basis. This allows you mix and match employees that have an allowance in days and those that use hours.
Track all types of absences within your organisation with options for deductible and non-deductible types.
"I have been using this with my team for a few years, so much more flexible than other off the shelf and HR solutions - great work"
"This tracker is a game changer for me - use it every year to track the team holidays in my office and it's easy to use and saves a lot of time trying to add up days taken etc."
"Helps me manage a fleet of 70 drivers. Could not be more simplistic!"
You're in good hands 
Founded in 2016, Absentia provides structure to leave planning for over 921 companies world wide. We also provide a handy configurable Excel leave planner template that's free to download.
Based in the sunny sea-side town of Brighton, Absentia is built by Kieran and the team.
Kieran, FounderAdvanced Features
Absentia is the most powerful annual leave software available with enterprise-grade features
Individual Leave Years
Each employee can have their own leave year start date, giving you complete flexibility in managing different contract types and start dates. Perfect for organizations with rolling recruitment or varying contract terms.
Annual Leave Accrual
Automatically accrue annual leave allowances based on length of service, hours worked, or custom rules. Set up complex accrual systems that match your organization's policies perfectly.
Department Absence Limits
Set limits on how many people can be off at one time in each department. Ensure business continuity by preventing too many team members from being away simultaneously.
Allow employees to carry over a configurable amount of unused allowance into the new leave year. Choose whether that carried-over balance expires at year-end or after a defined number of days into the new year—fully aligned to your policy.
Smart Alerts & Notifications
Receive alerts for upcoming leave, pending approvals, and important deadlines. Stay informed and never miss important absence-related events in your organization.
Calendar Integration
Sync absences with Outlook, Gmail, or any calendar software using our iCal integration. View your team's leave directly in your preferred calendar application for seamless scheduling.
Improve absence visibility and process flow
Greater visibility of annual leave allows team members to self organise their personal leave and work activities.
Our customers have seen their teams become proactive in avoiding clashing holidays. The back and forth when booking leave is virtually eliminated.
Absentia enforces allowances and procedures, eliminating time sinks from the manager's workload that are better automated.
A clear audit trail in the application and via email ensures state of absence requests and allowances is clear and accessible.
Great value for medium size companies!
One predictable price for the whole organisation: £950 a year, covering up to 300 employees. All the standard features included, that's just £0.26 per employee per month.